AYSO 1463: TEMECULA, MURRIETA, WILDOMAR

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TOURNAMENTS COORDINATOR - JASON FOSTER

If you have any questions, feel free to contact our Tournaments Coordinator:

Jason Foster
[email protected]

Tournament Related Intro

TOURNAMENT INFO

Often, our AYSO 1463 Extra or Select teams will play in tournaments hosted by other AYSO regions in Southern California or elsewhere. It is also possible to participate in tournaments organized for club teams that allow AYSO participation, but those are done on a case-by-case basis. Approval from the Regional Commissioner (RC) is required in these circumstances.

NATIONAL LIST OF AYSO HOSTED TOURNAMENTS
A full listing of AYSO Tournaments can be found at the link below.
CLICK HERE TO VIEW THE AYSO NATIONAL WEBSITE

Payment Details

PAYMENT RELATED DETAILS
All participating tournament teams are responsible for all tournament costs.

Important Details to be aware of:
(1) AYSO tournament fees must be sent to the host region by AYSO 1463 and must be paid by a "region check" issued by AYSO 1463 itself. Personal checks will NOT be accepted by tournament organizers!

(2) To have AYSO 1463 make the payment on your team's behalf, the team's representative will need to pay the exact amount due to AYSO 1463 first after the Check Request Google form has been filled out (more on that further down on this site).

(3) Only one team check per team, please. The team check can be delivered to our Regional Commissioner, Asst. Regional Commissioner, or our region's Treasurer. Payment does NOT have to be handled by the coach, so you may delegate that task to a team manager, for example. The team check MUST be provided to AYSO 1463 prior to 1463 sending the tournament region a 1463 Region Check.

(4) We strongly suggest the person handling the payments keep detailed records about who has paid what amount and by what method. AYSO 1463 will do the same on their end as well.

(5) Team Checks, one being provided to 1463, must be made out to AMERICAN YOUTH SOCCER ORGANIZATION. Checks that are made out to "AYSO 1463" or any other entity will be returned and not considered valid.

In the memo line, please document:
(a) Tournament Region Host Name
(b) Team's Division and Gender
(c) Coach's Last Name
(d) For example: Murrieta 12UG Stierle

Tournament Logistics

ADDITIONAL IMPORTANT DETAILS TO CONSIDER
Almost all AYSO tournaments operate in a similar manner, although the details will vary.

Teams are placed into pools and will play a set number of games against the other teams in the same pool. The top team(s) in each pool will then advance to playoff or championship rounds. Thus, your entry fee guarantees you a certain number of games.

Some tournaments only accept Extra, Select and/or even United teams. It is also not unheard of for Core (regular season) teams to participate as well. Some tournaments try to balance the pools so that all the pool play games are competitive, while others will mix higher- and lower-level teams to ensure that the playoff rounds are competitive (similar to FIFA World Cup or UEFA Champions League).

MOST, BUT NOT ALL, TOURNAMENTS WILL REQUIRE EACH TEAM TO SUPPLY REFEREES.

They do this by requiring a "referee deposit", which means you pay the deposit amount and if your referees complete all their assignments, you receive that referee deposit money back.

Partial refunds may also be given in case you can only find one or two Referee volunteers, or if someone becomes unavailable at the last minute. Most tournaments that require referees will also ask that you bring at least one referee who is certified to be the Referee for your team's age division. Sometimes you get lucky and the tournament has such a large number of referees that your team's referees don't receive any assignments, in which case you still get your referee deposit refunded.

Each tournament has their own set of rules and details regarding Referee needs and the Referee deposit, so please be sure to thoroughly read and understand their guidelines prior to submitting a tournament application.

FINDING REFEREES FOR TOURNAMENTS

Teams looking to attend tournaments are 100% responsible for coordinating Referee needs. Depending on the tournament, it will be highly likely that each team will be asked to supply a Referee crew (3 Referees) with at least one Referee being certified at the appropriate age level of the division you're playing in. Teams will need to find and book Referee volunteers to assist them during the tournament. AYSO 1463 is not responsible for assigning referees for teams, however we may provide support and access to volunteer contact info if needed.

Please note that all referees are required to be up-to-date with their AYSO certifications. Referees who are not properly certified will not be allowed to Referee at the tournament. There are no exceptions.

If you have any additional questions regarding Referees, feel free to email our Referee Administrator:
[email protected]

Tournament Application Instructions

TOURNAMENT APPLICATION INSTRUCTIONS
You will absolutely need to PLAN AHEAD!
Although most tournaments have an application deadline of one month before the tournament starts, many of the popular ones will fill up long before then.

An important note is that each application must be reviewed by our Regional Commissioner, CVPA, and Referee Administrator and signed off on. In order for AYSO 1463 to receive your paperwork, review it, make corrections, get a roster sheet up and running and more, AYSO 1463 requires that you submit your application no less than 21 days (3 weeks) PRIOR to the tournament's due date.

* Tournaments may be close to full prior to the final due date. Expedited requests to try and fill these spots will be reviewed on a case-by-case basis. However, if the request is to submit the required documentation and 1463 region check to the host organizers before a minimum of a 14-day window, this request will more than likely be denied.

NEXT STEPS FOR COACHES - HOW TO PROCEED
(1) Fill out and submit the Region's Tournament Application Form & Referee Form for review
(a) Each tournament will have their own unique forms to fill out
(b) Once filled out, please email digital versions of these forms to the following personnel for review:

Send to: [email protected]
Cc: [email protected] / [email protected] / [email protected] / [email protected]

(2) Fill out and submit the AYSO 1463 Region Check Request Google Form:
Click Here to Begin

(3) Provide one single personal check for the Total Amount (Application + Referee Deposit Fees if applicable) payable to American Youth Soccer Organization. Please work with our Tournament Coordinator and/or Treasurer to coordinate a check drop-off.

Additional Important Information

ADDITIONAL INFO

The process to issue the checks and obtain all signatures takes a minimum of three days and as long as ten days.

A spreadsheet is used to track all the activity for each coach and is used to monitor referee deposit refunds. It helps to know tournament dates and costs to track that accurately.

Once all of the paperwork is ready (check issued by the Region, application form and roster both signed by the RC, and referee form signed by the RRA), AYSO 1463 will mail the documentation to the tournament organizers.

REFEREE DEPOSIT REFUNDS

For referee deposit refunds, if you place the correct address on the Google form, the funds will be sent back to you once AYSO 1463 received the refund back from the tournament organizers.

If a referee deposit refund is expected, it takes 4–5 weeks for the refund check to be received and then a check issued back to you.