For WYSL teams, if your game schedule shows a home TBS (or TBA) match, here's some basic helpful info. Refer to the WYSL site for comprehensive info.
-- TBS = To Be Scheduled | TBS = To Be Added
-- The home team is responsible for trying to schedule TBS or TBA games.
-- Reach out to the RUFC field coordinator to schedule a TBS or TBA game. Before doing so, look at the RUFC master schedule for the season (a shared google sheet) to see available / open times on Saturdays and weekdays. For Sundays, use GotSport to see the schedule for each field (as a courtesy, a tab of the master schedule has all the RUFC field links for the season).
- Once you nail down a couple available times, check in with your opponent to agree on a date/time.
-- After field time and opponent are confirmed, inform WYSL of the change so they can make it official -- it gets added to the GotSport schedule so that the field space does not get double booked, and also so that the referee assignor sees the game in the referee system. GotSport houses the dynamic schedule -- it gets updated as schedules change. For Saturday and weekday games, the field coordinator needs to add them to the club master so make sure the field coordinator gets updated info.
-- Here's who to email at WYSL -- CC the opposing team's coach or coaches:
Lee D’Argenio, WYSL Registrar <[email protected]>
Terry Benson, WYSL Scheduler <[email protected]>
Here's what to include in the email:
Full name of your team (club name and team name):
Full name of opponent team (club name and team name):
Age group / gender / bracket of team: For example: U9 Boys Gold or U12 Girls G 12-1
Game #:
Original game date / time / location:
Requested game date / time / location:
Reason for request:
State both teams agree on the schedule request.
NOTE -- WYSL had a form for rescheduling games, but there was no receipt or confirmation - so for a few coaches, the request fell through the cracks and they had no proof they had submitted it.
-- WYSL should acknowledge receipt of the email, and once they enter the new game time into GotSport, coaches on both teams get an email from GotSport confirming the schedule change. The game will then appear on your team’s online schedule and will also be in the ref system so that a ref can sign up for the game.