AYSO Region 610 All-Volunteer Run
Job Descriptions

🛠️ REQUIRED BOARD POSITIONS

Regional Commissioner

Time Commitment: 4–6 hours/week, year-round

• Manages the day-to-day operations of the region
• Runs monthly board meetings and ensures regional and national policies are implemented
• Acts as liaison with township officials for field use and park facilities
• Recruits children and volunteers to participate in the program
• Oversees the opening and closing of the season
• Coordinates with other AYSO regions and sections
• Ensures a smooth, safe, and enjoyable experience for all participants

Assistant Regional Commissioner

Time Commitment: 2–4 hours/week, year-round

• Assists the Regional Commissioner in all responsibilities
• Helps direct monthly board meetings and implement policies
• Assists with player/volunteer recruitment and scheduling of fields/games
• Participates in meetings with other regions
• Attends monthly board meetings and annual section conferences
• Supports the overall functionality and success of the region

Region Registrar

Time Commitment: 8–16 hours, twice a year (pre-season)

• Handles late registrations and drops
• Maintains a waiting list for players after teams are filled
• Answers parent and volunteer questions about registration
• Ensures the registration process is smooth and efficient

Region Secretary

Time Commitment: 2 hours per meeting, about 6 times/year

• Schedules and organizes regional board meetings
• Records meeting minutes and transcribes them for distribution
• Maintains official records of decisions and actions
• Attends meetings and supports board documentation needs

Region Treasurer

Time Commitment: 2 hours/week during the season

• Maintains accurate financial records for the region
• Complies with AYSO’s National Accounting Program and treasurer guidelines
• Reports financial status to the board as requested
• Prepares annual budget and financial reports
• Deposits funds, manages expenses, and ensures financial transparency
• Attends board meetings, registration days, and key events
• Develops long-term financial planning strategies

Region Auditor

Time Commitment: 1–2 hours per season

• Reviews regional financial practices for compliance with AYSO Treasurer Manual
• Verifies internal controls and documentation of financial transactions
• Reviews canceled checks, deposits, transfers, and bank account reconciliations
• Compares actual financial activity to budget and highlights any discrepancies

Region Safety Director

Time Commitment: 4–5 hours per season

• Handles all accident and insurance claim reports
• Oversees adult-to-child supervision compliance
• Inspects field equipment and ensures all goals are anchored safely
• Checks that first-aid kits are available at all fields
• Communicates safety concerns such as weather-related risks
• Promotes a safe environment for players and volunteers

Region Coach Administrator

Time Commitment: 15 hours per season

• Coordinates and supports coaches throughout the season
• Ensures all coaches receive appropriate training and certification
• Communicates rule updates and coaching expectations
• Acts as a role model and leader, promoting the AYSO philosophy
• Helps resolve coaching issues and supports player development

Region Referee Administrator

Time Commitment: 1 hour/week during the season

• Recruits, trains, and supports referees (does not need referee experience)
• Manages supplies and incentive programs for referees
• Attends monthly board meetings
• Serves as the main point of contact for referee-related questions or issues
• Ensures referees feel supported and appreciated

Child & Volunteer Protection Advocate (CVPA)

Time Commitment: 4–6 hours per season

• Implements the AYSO Safe Haven Program in the region
• Ensures that all volunteers submit required background checks and applications
• Screens and approves volunteers
• Serves as the liaison with the national Safe Haven office
• Educates the region on child protection, reporting requirements, and volunteer privacy
• Ensures that job descriptions and conduct standards are clearly communicated and enforced

💼 OPTIONAL BOARD POSITIONS

Sponsorship Coordinator

Time Commitment: 3 hours/week (all year around)

• Contacts local businesses to secure annual sponsorships
• Works with the Regional Treasurer to collect donations and process reimbursements
• Coordinates banner creation and hanging the banners in the park
• Renews sponsorships each year and builds long-term partnerships

Social Media Coordinator

Time Commitment: 1 hour/week; 3–4 hours at the beginning of each season

• Posts updates about events, registration, game days, and volunteer needs
• Works with board members to communicate effectively with the community
• Helps promote league culture and visibility through social media platforms

Referee Scheduler

Time Commitment: 1–2 hours/week during the season

• Assigns referees to games based on skill level and availability
• Distributes schedules by email
• No refereeing knowledge required

Game Scheduler

Time Commitment: 4–6 hours at the start of each season

• Schedules games using online tools
• Coordinates with coaches to accommodate team and coach availability
• Works with neighboring regions when necessary

Equipment Coordinator

Time Commitment: 8–10 hours at the start of each season; 1/2 hour/week in season

• Sets up the equipment room and inventories supplies
• Proposes equipment needs and budget
• Orders, receives, and distributes equipment to teams
• Manages replacements and organizes end-of-season returns
• May assist with uniform or field setup coordination

Uniform Coordinator

Time Commitment: 2–3 hours/month (pre-season)

• Chooses and orders team uniforms (shirts, shorts, socks)
• Organizes and runs the uniform distribution event
• Resolves sizing issues (e.g., shorts swap on opening day)
• Works with the purchasing coordinator to ensure timely delivery
• Assists with equipment coordination as needed

Field Coordinator

Time Commitment: 8–10 hours (pre-season); 1 hour/week during the season

• Oversees field readiness each week (nets, corner flags, paint lines)
• Ensures field equipment is in working condition
• Coordinates paint and supplies with volunteer painters
• Coordinates the repair any equipment (e.g., broken nets)
• Attends monthly board meetings

🙋 OTHER VOLUNTEER POSITIONS

Team Parent (U10–U14)

Time Commitment: 1 hour/week during the season

• Each team has a team parent
• Helps coaches with team communication and logistics
• Coordinates snack schedules and shares league updates with parents
• Supports the coach so they can focus on game preparation

Field Painter

Time Commitment: 1 hour/week during the season (Thursdays or Fridays)

• We can have up to 3 people painting at one time
• Paints lines on the playing fields at GL Sports & Trails Park
• Training and supplies provided
• Usually done on your own schedule before weekend games

Referee

Time Commitment: Flexible, 1–2 hours per game

• Certified volunteers officiate games (center or sideline referee)
• Adults and teens (age 10+) welcome
• All training and equipment are provided at no cost
• Fulfills community service requirements

Coach

Time Commitment: 2–4 hours/week during the season

• Runs practices and coaches weekend games
• Certification and coaching supplies provided
• Plays a vital role in the players’ development and fun
• Without volunteer coaches, there are no teams

Assistant Coach

Time Commitment: 1–2 hours/week during the season

• Supports the coach during practices and games
• May help with warmups, drills, or game-day logistics
• Training and certification provided
• A great way to get involved without the full responsibility of head coaching